Supply Logistics Coordinator- (Job ID: 1741)
Company: ASCO UK Limited
Employment Type: Part Time/Permanent
Location: Aberdeen
Hours of Work: Rotation of 2weeks on, 6 weeks off. (Dayshift 0700-1900)
The Supply Logistics Co-ordinator is a key member of the client Delivery Team. The role is the key interface between the delivery team, offshore installations, client-chartered vessels and supply base contractor teams to ensure the supply operation is carried out safely, efficiently, and effectively, taking full consideration of on-time delivery of materials/bulks to/from offshore.
Role & Responsibilities
•Develop and initiate the short-term operational PSV plans in conjunction with the client Delivery Team, taking consideration of when materials need to be offshore/onshore, priorities and optimising vessel time and deck utilisation
•Maintain and issue the daily sailing plan in conjunction with the requirements and priorities as directed by the business, but always in conjunction with the client Delivery Team
•Provide one daily Marine report incorporating PSV sailing plan and the location of all vessels associated with client operations
•Compilation and distribution of the 72-hour load lists in conjunction with the offshore installations, and interface with the warehouse and vendors.
•Manage late cargo call-offs in accordance with client processes.
•Co-ordinate offshore installation priorities / restrictions with efficient vessel routing and ensure that requirements for fuel, potable water and backload space are met and incorporated into the daily plan
•Management of wet bulk waste discharges, vessel bulk tank optimisation, backload status and vessel requirements for next port visit
•Co-ordinate with the Shipping Team the plan for working the vessel in port taking consideration of movements in port and minimising port idle time to efficiently turn the vessel around
•Co-ordinate vessel crew changes/maintenance/dry docking so as not to endanger the Delivery operation and to highlight to the Delivery Team areas of reduced capacity that will cause disruption to operations
•Maintain effective communications with the key stakeholders
•Provide 24/7 shift cover to respond to changing priorities, unforeseen operational issues and when opportunities arise, to identify / facilitate vessel optimisation / sharing.
•Proactively engage with vessels to safely avoid unnecessary fuel consumption
•Re-route vessels if necessary, discussing operational concerns with client Logistics Delivery Team, installations, and vessel Masters.
•Ensure voyages are initiated in KABAL and that voyage data and statistics are maintained and reported through operational KPIs
•Maintain 24/7 communications with offshore installations to ensure they are ready to work vessels in a timely manner, thereby minimising vessel idle time
•Monitor the whereabouts of client-chartered vessels including MODU, DSV, Survey vessels, flotels, crane barges etc., operating in client-controlled areas
•Challenge and highlight any areas of low or non-value activity and waste to the Delivery Team, incorporating continuous improvement and best practice where applicable
•Ensure that procedures, work instructions & company standards are followed
•Accurately use client systems KABAL/VOR
•Ensure the Performance Development Process is completed on an ongoing basis ensuring effective succession and talent development plans are in place
Minimum Competencies
•Maintains positive work relationships
•Customer focused with a proven track record within supply chain logistics including quayside operations, marine coordination, and vessel scheduling.
•A clear understanding of the implications of adverse environmental and weather conditions on offshore vessel operations.
•Primary focus on safe, efficient, and effective supply operations at all times.
•Accustomed to working in a fast-paced environment, adapting to changing workloads and priorities, where high standards are not compromised under pressure.
•Ability to plan and organise workload, ensuring effective time management to meet strict deadlines.
•Strong interpersonal and communication skills both verbal and in writing.
•Ability to work on own initiative as well as a positive contributor within a team environment.
•Ability to make decisions and influence stakeholders.
•Solutions based, motivated to achieve the highest standards of performance and customer support.
•Strong attention to details and excellent planning & organisational skills.
•Demonstrating a high level of personal drive, your actions are completed timeously and to a high standard.
•You have the ability to problem solve at a high level identifying and implementing effective solutions.
•Conscientious and attentive to the requirements of the business and its customers.
•An enquiring mind, demonstrating attention to detail and continually seeking and encouraging areas for improvement.
•Resilient, calm, and resolute you demonstrate the ability to consistently deliver whilst under pressure.
Minimum Qualifications
•Dangerous Goods by Sea - IMDG
As you would expect from a highly progressive company, an attractive remuneration package is available to the successful applicant. When applying, your CV should include your current/most recent employment, which clearly demonstrates examples of the skills and behaviours required for the above role.
Equity, Diversity and Inclusion (ED&I)
ASCO is committed to supporting and promoting Equity, Diversity & Inclusion (ED&I). This commitment is embraced by our Group Board and our Management Board and informs all of our activities and their impact on our customers, employees and our stakeholders.
