Procurement Coordinator - (Job ID 1813)
Company: ASCO UK Limited
Employment Type: Fixed Term Contract - End December 2025 with a potential extension
Location: Aberdeen
Hours of Work: Monday - Friday 40 hours per week with hybrid option of 3 days office/2 days home
Reporting to the Materials Manager, the Procurement Coordinator will be responsible for supporting the WELLS and North Sea Operations team with purchasing requirements. Key responsibilities are:
•Using the SAP system, raise service and limit shopping carts, expedite purchase orders to suppliers, assist in the troubleshooting of output queries, initiate purchase order uplift requests, ensure procurement supply chain management systems input prior to raising requests, in accordance with existing supplier Terms & Conditions implications.
•Using the WELs system, setting up time planners and addressing any time planner related queries, acting as a focal point for any estimate queries, ensuring database integrity in the WLEs contract section, holding all relevant up to date contracts, ensure purchase orders are managed, update with PO numbers once known, link estimates to PO management repository, pull through uplift values to PO Management, with relevant notes for audit trail purchases. Ad hoc cost estimate entry - generating cost estimates in WELs based on back up quotes, for all low volume vendors.
•Coordinate workflow changes and raise service tickets.
•Coordinate vendor extension requests liaising with procurement supply chain management.
•Run intelligence and reports on requests.
•Purchase Order closure management-coordinate with all vendors at campaign closer stage. Provide deadline dates for invoice submissions and aligned with contract requirements. Manually review all open purchase orders after deadline, issue reduction/closure requests, carry accruals forward for future invoicing.
Minimum Competencies (Skills, Knowledge and Behaviours)
•Customer focused and the ability to build and maintain effective relationships, both internal and external.
•Commercial acumen and motivated to produce continuous improvements and cost savings.
•Accustomed to working effectively in a fast-paced environment, flexible and can adapt to changing workloads and priorities, where high standards are not compromised under pressure.
•Strong interpersonal and communication skills both verbal and in writing.
•Ability to work stand-alone, demonstrating initiative and ownership, while a positive contributor to the wider team.
•Motivated to achieve the highest standards of performance and customer support, maintaining a culture of continuous improvement and innovation.
•Solutions based with strong planning, organising and numeric skills, and an excellent attention to detail.
•Computer literate with well-developed IT skills across the Microsoft suite and a practical understanding of data entry and reporting applications, specifically in SAP.
Minimum Qualifications
•Educated to National 5 qualification or equivalent.
Desirable Qualifications/Competencies
•Experience within a procurement or drilling environment would be desirable.
As you would expect from a highly progressive company, an attractive remuneration package is available to the successful applicant. When applying, your CV should include your current/most recent employment, which clearly demonstrates examples of the skills and behaviours required for the above role.
Equity, Diversity and Inclusion (ED&I)
ASCO is committed to supporting and promoting Equity, Diversity & Inclusion (ED&I). This commitment is embraced by our Group Board and our Management Board and informs all of our activities and their impact on our customers, employees and our stakeholders.
